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Finance and Compliance

Funding distribution

The Queensland Catholic Education Commission has responsibility for state-wide policy making and for action in the areas of:

  • funding (distribution of, negotiations concerning and accountability for the funding of Catholic schools by the Commonwealth Government and the State Government)
  • research and collection of statistical, financial and educational data relevant to the Commission’s prime functions.

The Commission’s Finance Committee reviews funding distribution arrangements for all programs and recommends to the Commission arrangements for each program for formal endorsement.

These arrangements take into account:

  • the need for transparency in the Commission’s financial operations
  • the need for good administrative practice, i.e. appropriate authority and adequate documentation to facilitate the making of payments
  • the need for a fair and equitable outcome in terms of student, school and community needs.

Full details are available in the Group Funding Guidelines 2020-2029.

Government programs available to Catholic schools that are being administered by the Commission are listed in the Government Programs section of this website.

The Queensland Catholic Education Commission has an appeals process that applies to all government funding programs where the Commission is responsible for and has endorsed arrangements for the distribution of funds. The endorsed arrangements refer to the Program Funding Arrangements approved by the Commission on an annual basis.

Government Programs

Australian Government Programs

Further information on the programs below is available on the Australian Government Department of Education and Training website, on the Schooling page.

ProgramPurpose
General Recurrent GrantTo assist schools with recurrent costs of school education
Students in Community Detention CentresTo support the education of students living in the community-based detention program in Queensland Catholic schools
Non-Government Reform Support FundFunding non-government representative bodies to support implementation of its school education reform priorities:
• Quality assurance, moderation and support for the continued improvement of the Nationally Consistent Collection of Data on School Students with Disability (NCCD)
• Implementation of online delivery of the National Assessment Program
• Improving governance and financial management practices in non-government schools

QCEC NGRSF 2020 Work Plan

QCEC NGRSF Strategic Plan 2019-2022

QCEC NGRSF Annual Report 2018
Capital Programs
Capital Grants Program General ElementTo provide and improve school capital infrastructure
Trade Training Centres Improve student access to trade training facilities that meet industry standards; improve the quality of schooling offered to secondary students undertaking trade related pathways; and assist young people to make a successful transition from school to work of further education or training.
National School Chaplaincy ProgramTo assist schools to engage the services of a chaplain to provide additional social, emotional and spiritual support to students.

For more information about the National School Chaplaincy Program read our fact sheet.
Queensland Government Programs

Further information on Grants and Appropriations is available at the Queensland Government, Department of Education website.

ProgramPurpose
Capital Assistance SchemeTo provide funding assistance to non-government schools for the provision, conversion, refurbishment and upgrade of educational facilities and boarding accommodation.
Education Support Funding for Children in CareTo contribute to positive education experiences for Children and Young People in Care of the State.
External Infrastructure Subsidy SchemeTo provide funding assistance (up to 50% of the eligible cost) to non-government schools for infrastructure costs external to the site imposed by local authorities as a condition of a building approval.
Queensland Kindergarten Funding SchemeTo provide funding for kindergarten service providers for students who are at least 4 years old by 30 June.
Living Away from Home AllowanceTo assist families to offset schools’ tuition fees for boarders.
Non State School Transport Assistance SchemeTo provide travel assistance to eligible applicants to subsidise the cost of transporting their children to non-State schools.
Special Needs Organisation To assist schools with recurrent operating costs associated with the programs/activities developed to meet the needs of identified special needs students.
Students with DisabilitiesTo assist schools with recurrent operating costs associated with the programs/activities developed to meet the needs of identified special needs students.
State Recurrent Per Capita GrantTo assist schools with recurrent operating costs.
Youth Support Coordinators InitiativeTo support retention and attainment of students in years 10-12. The target group will be students at risk and disengaging from school.
Alcohol Education ProgramTo promote responsible alcohol use.
Vocational Education & Training (VET) in SchoolsTo set out operational targets and activities in addressing industry needs, skill shortages and managing the implementation of the new VETiS Funding framework.
Advancing Teaching and Learning ProgramAims to develop professional teacher capability and school leadership
ETRF – VET Coordination and Career EnhancementProvision of additional support services for young people in the Senior Phase of Learning, with an emphasis on the coordination of VET programs and enhancement of career guidance and counselling.
Special Assistance Schools Program – Capital AssistanceTo provide funding assistance to Special Assistance Schools for the provision, conversion, refurbishment and upgrade of educational facilities.
Student Welfare Worker ProgramTo engage the services of a student welfare worker to provide additional social, emotional and spiritual support to students.

Capital Programs

For information about Capital programs for Queensland Catholic schools click here.

Reporting Timetable

2020 Reporting Timetable

There are a number of data collections that occur each year, some of them are government collections, others are to fulfil requirements that meet funding accountabilities or to provide statistical data for annual reporting on Catholic schools. This facility is intended to help authorities with their planning.

 

January - March

January


State Students with Disabilities (SWD) Accountability and Acquittal

School Authorities that did not complete the 2019 State SWD Education Accountability in December 2019 (including the submission of Y12 outcomes) are required to complete the report before the Friday, 31 January 2020 to fulfil accountability requirements with the Queensland Department of Education and Training for the Students with Disability Program for Non-State Schools.

School Authorities’ Delegates should continue with their submitted copies from their first-round submission in December 2019. Should you need help retrieving first-round submission, please contact QCEC Data Collections (datacollections@qcec.catholic.edu.au). In case nothing has been submitted prior during the first round of submission, please start with a blank template.

Due Date: Friday, 31 January 2020

 

2020 School Directory

For School Authorities who missed out on the first round of this collection in December 2019, this collection allows School Authorities to review and update the existing and add new school details for any last-minute changes for this school year.

School Details 2020

Add / Update School Details

Due Date: Friday, 31 January 2020

 

February


Advancing Teaching and Learning (ATL)

School Authorities are required to provide details of their planned ATL activities for 2020 by completing the template. Please refer to QCEC Circular 2018/130 and QCEC Circular 2019/002 for further details about this program.

Advancing Teaching and Learning Annual Plan Template

Due Date: Monday, 3 February 2020

 

NAPLAN Student Background Data

Data collection process for the National Assessment Program – Literacy & Numeracy (NAPLAN) testing of students in Years 3, 5, 7 and 9.

The key dates for collection of the data (subject to verification from Queensland Curriculum and Assessment Authority) are:

Tuesday, 11 Feb 2020 – NAPLAN portal will open for receipt of data
Monday, 17 Feb 2020 – Catholic Diocesan will finalize data upload for all member schools
Tuesday, 18 Feb 2020 – Catholic Diocesan schools will be able to access the NAPLAN portal to edit their data
Thursday, 5 Mar 2020 – NAPLAN portal will close for the provision of all data

Queensland Curriculum and Assessment Authority (QCAA) NAPLAN Portal

QCAA NAPLAN Portal – User Manual

 

2020 Initial Enrolments

2020 QCEC Online Data Collection

Report from each Catholic School Authority on enrolments for each year level on Friday, 7 February 2020. This is to allow QCEC to respond to the National Catholic Education Commission and the media on preliminary enrolments for 2020.

Due Date: Friday, 7 February 2020

 

Application for New Schools/Schools Undertaking Changes to Operation

Catholic School Authorities must complete an application for new schools or schools undertaking changes to their operation (e.g. a new level of schooling where a primary school adds secondary year levels). Details are available on the Non-State Schools Accreditation Board (NASSAB) and Department of Education and Training website.

All applications must be accompanied by the NSSAB accreditation documentation and are to be submitted via QCEC Approved Authority Application form. Separations and amalgamations can only be approved for Australian Government funding from the commencement of the following year.

Please note: the cut-off date to submit the DET forms for separations or amalgamations is 1 July 2020.

Due Date: Friday, 21 February 2020

 

Queensland Government Census on Students

Queensland Government data collection: The Queensland Government census day is Friday 28 February 2020 and is conducted by the Office of the  Non-State Schools Accreditation Board (NASSAB).

Census Date: Friday, 28 February 2020

Due Date: Friday, 6 March 2020

 

Onshore Education Program Student Claims Process Term 1 2020

School authorities are required to provide a list of students in the categories of Illegal Maritime Arrivals (IMAs):

  • Living in the community under Community Detention (CD) arrangements
  • Being accommodated in alternative places of detention (APOD) such as Immigration Transit Accommodation (ITA) in Brisbane

The list is then collated by the Secretariat and forward to the Department of Home Affairs for invoicing of associated funding. Please refer to the Onshore Education Program – Student Claims Process for non-government for more information.

Data collection tool: Onshore Education Program Student List 2020 Term 1

Students who have special needs requiring additional support can also apply for special need loading by completing a Special Needs Business Case form.

Due Date: Friday, 24 February 2020

 

Student Residential Address and Other Information Collection

Student Residential Address and Other Information Collection is a Commonwealth Government data collection which has started as an annual practice since 2018. The collection window for 2020 is opened between Monday, 17 February 2020 and Friday, 13 March 2020. The data collected will be used to refine the calculation methodology of each school’s Capacity to Contribute (SES) score. Approved authorities are legally required to complete this collection in accordance with the Australian Education Regulation.

Due Date: Friday, 13 March 2020

 

March


Queensland Government Census on Students

Queensland Government data collection: The Queensland Government census day is Friday, 28 February 2020 and is conducted by the Office of the Non-State Schools Accreditation Board.

Census Date: Friday, 28 February 2020

Due Date: Friday, 6 March 2020

 

State Students with Disabilities (SWD) Program Financial Accountability

Grant recipients are required to provide a report on school level expenditure of State SWD funds.

Completed acquittal forms to be:

Template will be available by the end of January 2020.

Due Date: Friday, 6 March 2020

 

Student Residential Address and Other Information Collection

Student Residential Address and Other Information Collection is a Commonwealth Government data collection which has started as an annual practice since 2018. The collection window for 2020 is opened between Monday, 17 February 2020 and Friday, 13 March 2020. The data collected will be used to refine the calculation methodology of each school’s Capacity to Contribute (SES) score. Approved authorities are legally required to complete this collection in accordance with the Australian Education Regulation.

Due Date: Friday, 13 March 2020

 

Queensland College of Teacher (QCT) census of approved teachers

School principals are required to complete the census online through the Employer Services facility on the QCT website (http://www.qct.edu.au/start-v1). All principals should have received an email notification by QCT advising of the census.

Due Date: Friday, 20 March 2020 (to be confirmed)

 

Youth Support Initiative (YSI) Financial Report

Under the funding agreement, Catholic School Authorities are required to provide details of how the allocated funds were used for the reporting period 1 January 2019 to 31 December 2019. This information will be included in the financial report to be submitted to the Queensland Department of Education and Training.

Note: Only Diocesan offices and Edmund Rice Education Australia are required to complete this exercise.

Template will be available by the end of January 2020.

Due Date: Friday, 20 March 2020

 

Applications for Capital Grants

QCEC data collection: For General Capital (State and Australian Government) requests for funding; see QCEC Circular 2019/094 of 5 September 2019 for relevant details.

Due Date: Friday, 27 March 2020

 

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